BoloQuoteby Akaal Automation Systems

Privacy policy

Version 2026-11-10 · Last updated 10 November 2026

BoloQuote is made and run by Akaal Automation Systems. It turns a contractor's spoken job walkthrough into a written quote and invoice. This page explains what the app stores, who it is shared with, and how to have it removed.

What we collect

• Your Google account name and email, when you sign in with Google. We do not see your Google password and do not access your Gmail, contacts, Drive or anything else in your Google account. If you sign in with email instead, we store your email address and send it a one-time code.
• Your business profile: business name, phone, address, tax number, logo, and the terms you set.
• Your price list.
• Your quotes and invoices, including client names and job addresses you enter or say, the transcript of each walkthrough, and the first AI draft (kept so we can measure how often it needs correcting).
• Quotes and invoices you send on WhatsApp. The PDF is stored so your client can open it from a private link. Anyone with the link can open it. Deleting the quote removes the link.
• Client acceptances. When a client accepts a quote from the link, we store the name they type, their drawn signature, the time, their IP address and browser type, so the contractor has a record of the agreement.
• Notification settings. If you turn on notifications, we store the address your phone's browser gives us for sending them (from Google, Apple, Mozilla or Microsoft). Turning notifications off deletes it.
• Payments for BoloQuote. When you pay Akaal Automation Systems by e-Transfer, we record the amount, the date and how many months it covers.
• Usage statistics. Which pages and features are used, and how long, so we can improve BoloQuote and fix problems. These are collected by our own service, are not used for advertising, and are not sold or shared for advertising.
• Audio recordings you record or upload. These are sent for transcription and are not stored by BoloQuote afterwards.

Who processes it

• Cloudflare hosts the app and its database.
• ElevenLabs (or OpenAI, if configured) turns your audio into a transcript in the language you spoke.
• Anthropic (Claude) reads the transcript and your price list item names to draft English line items. Your prices are not sent.
• Google handles Google sign-in, and Resend delivers email sign-in codes.

We do not sell your data or use it for advertising. Your quotes, clients and prices are only visible to you when signed in.

Keeping and deleting your data

Your data is kept while you use BoloQuote. You can delete individual quotes in the app; they are hidden and their links stop working, and a record is kept for a limited time in case of a dispute. To delete your whole account and everything in it, contact us and we will remove it within 30 days. More detail is in the Data Protection policy.

Contact

Questions or deletion requests: see our contact page.